RESOURCES AND REQUIRED FORMS

Welcome to the Heartland IRB Resource Hub. Here, you’ll find everything you need to start your submission with confidence.

Before applying for your Heartland IRB review, ensure you have all the required documents prepared and completed. These forms are essential to ensure your submission meets ethical and regulatory standards.

Go To Mandatory Forms

HOW TO USE THIS PAGE

01

Identify Your Needs

Each research project is unique. Review the descriptions below to determine which forms apply to your study.

02

Download & Complete Forms

Click the download button for each applicable form. Fill them out completely and save them for submission.

03

Prepare Additional Documents

Refer to the form details for any supporting documents required, such as a copy of your survey or your curriculum vitae.

04

Certification Assessment

All applicants must complete the Heartland IRB Assessment before submission (If they don’t have proof of completed Human Subject Training not older than 2 years). Don’t worry—you can access it on this page.

05

Seasoned Expertise

After you’ve found what you needed and completed all prior steps, it’s time for submitting your application.

IMPORTANT NOTICE

Our resources are divided
into two key sections:

Mandatory Documents

These are required files that must be completed and submitted for your protocol review.

Bonus Resources

Additional templates and guides designed to simplify your research process.

Mandatory Documents for
Protocol Review

Ensure Compliance and Expedite Your Application

Before applying for a protocol review, make sure to download, complete, and prepare these essential documents. These are required to meet ethical and regulatory standards and ensure a smooth review process.

  • Protocol Review Form
    The foundation of your application. Use this form to outline your research protocol in detail.
    Download
  • Criminal Background Check Requirement
    Answering these first without looking if you already made the changes so sorry if it gets repetitive.
    Download
  • Investigator Review Form
    Provides critical details about the principal investigator(s).
    Download
  • Waiver Request for HIPAA Authorization
    For studies requiring a HIPAA authorization waiver.
    Download
  • Request for Project Extension
    Extend the timeline of your approved research project.
    Download
  • Request for Revisions
    Submit updates or changes to an already approved study.
    Download
  • Section 14: Research Projects Using Secondary Data
    Required for studies using pre-existing data. Ensures compliance with ethical standards for secondary data use.
    Download

When you download and fill out these documents, you
can start your submission process below. If you’ve
already completed this click below to enroll.

Start Your Protocol Review

Bonus Resources from
Heartland IRB

Templates and Guides to Simplify Your Research

These resources are optional but highly recommended. Use them to enhance your research process, ensure compliance, and save time.

  • Consent/Cover Letter Required Elements
    Learn the essential elements required for informed consent documents.
    Download
  • Sample Participant Consent Form
    A ready-to-use template to guide your participant consent documentation.
    Download
  • Formally Closing Your Research Study or Program Evaluation
    The final document needed to officially close your study.
    Download
  • Sample School Teacher Consent Form
    A template to streamline obtaining teacher consent.
    Download
  • Sample School Administrator Consent Form
    For obtaining consent from school administrators in education research settings.
    Download

Valuable Links

These links lead to information important to human subjects research. We advise you to review these links to update your knowledge of research protocols and considerations critical to research and program evaluation involving human subjects or participants. The links below are here for your convenience.

Human Subject Protection and Ethical Principles

  • The Nuremberg Code involves human experimentation ethics developed during the Nuremberg Military Tribunals (OHRP).
  • Declaration of Helsinki – Recommendations from the World Medical Association on ethical principles for research involving human subjects.
  • Belmont Report – Basic ethical principles involving human subjects in research issued by the National Commission for the Protection of Human Subjects in 1978 (FDA).
  • HIPAA regulations

HIRB Assessment

Complete Your Assessment

As stated previously, if you don’t have proof of completed Human Subject Training that’s not older than 2 years, then before submitting your application, you must complete the Heartland IRB Assessment.

This ensures you understand the ethical and regulatory responsibilities of your research. The Assessment is very short and can be completed almost in a single breath.

Note: This Assessment is meant stricly for Principal Investigators to verify their user account. While the proof of Human Subjects training for the team members (other researchers) included in the given project has to be uploaded when submiting the project documentation for review.

Complete the Assessment Here

Ready to Begin Your
Research Journey?

Heartland IRB is here to guide you every step of the way. Whether it’s your first protocol review or the next in a long line of groundbreaking studies, we’re ready to help you succeed. Let’s protect human subjects and push the boundaries of knowledge together.

Start Here

Have A General Inquiry?

If you have a general inquiry and would like to speak to our expert team, you can
contact us via email at: secretary@heartlandirb.org